Privacy, GDPR & Cookie Policy
This policy, together with our Terms of Use and any other documents that refer to our terms of use, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We keep certain basic information when you visit our website and recognise the importance of keeping that information secure and letting you know what we will do with it.
This policy only applies to our site. If you leave our site via a link or otherwise, you will be subject to the policy of that website provide. We have no control over that policy or the terms of that website and you should check their policy before continuing to access the site.
Definitions and interpretation
In this privacy policy, the following definitions are used:
Data:
Collectively all information that you submit to Brent and Camden Osteopaths (Euro) Ltd. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Cookies:
A small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the Appendix below (Cookies);
Data Protection Laws:
Any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;
GDPR:
The General Data Protection Regulation (EU) 2016/679;
Brent and Camden Osteopaths (Euro) Ltd, or us:
Brent and Camden Osteopaths (Euro) Ltd, a company incorporated in England and Wales with registered number 10204914 whose registered office is at Unit 18, 2a Wrentham Avenue, Kensal Rise, London, England NW10 3HA.
UK and EU Cookie Law:
The Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
User or you:
Any third party that accesses the Website and is not either (i) employed by Brent and Camden Osteopaths (Euro) Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Brent and Camden Osteopaths (Euro) Ltd and accessing the Website in connection with the provision of such services; and
Website:
the website that you are currently using, www.nwlondonosteopaths.co.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
Scope of this privacy policy
1 – Brent and Camden Osteopaths (Euro) Ltd, based at Tay Building, Unit 18, 2a Wrentham Avenue, Kensal Rise, London NW10 3HA, which hereafter for the purposes of this Privacy Policy will be referred to as the Osteopaths, is pleased to provide the following information:
2 - Who we are
The Osteopaths diagnose and treat health conditions. Treatments are carried out in accordance with the General Osteopathic Council’s “Osteopathic Practice Standards”.
The practice may also provide other treatments, about which our staff will be pleased to provide more details.
3 - Personal Data
4 - Legal basis for processing any personal data
To meet our contractual obligations obtained from explicit Patient Consent and legitimate interest to respond to enquiries concerning the services provided.
5 - Legitimate interests pursued by the Osteopaths
To promote treatments for patients with all types of health problems indicated for osteopathic care.
6 – Consent
Through agreeing to this privacy policy you are consenting to the Osteopaths processing your personal data for the purposes outlined. You can withdraw consent at any time by using the postal, email address or telephone number provided at the end of this Privacy Policy.
7 – Disclosure
The Osteopaths will keep your personal information safe and secure, only staff engaged in providing your treatment will have access to your patient records, although our administration team will have access to your contact details so that they can make appointments and manage your account. The Osteopaths will not disclose your Personal Information unless compelled to, in order to meet legal obligations, regulations or valid governmental requests. The practice may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of its staff.
8 - Retention Policy
The Osteopaths will process personal data during the duration of any treatment and will continue to store only the personal data needed for eight years after the contract has expired to meet any legal obligations. After eight years all personal data will be deleted, unless basic information needs to be retained by us to meet our future obligations to you, such as erasure details. Records concerning minors who have received treatment will be retained until the child has reached the age of 25.
9 - Data storage
This policy only applies to our site. If you leave our site via a link or otherwise, you will be subject to the policy of that website provide. We have no control over that policy or the terms of that website and you should check their policy before continuing to access the site.
Definitions and interpretation
In this privacy policy, the following definitions are used:
Data:
Collectively all information that you submit to Brent and Camden Osteopaths (Euro) Ltd. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Cookies:
A small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the Appendix below (Cookies);
Data Protection Laws:
Any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;
GDPR:
The General Data Protection Regulation (EU) 2016/679;
Brent and Camden Osteopaths (Euro) Ltd, or us:
Brent and Camden Osteopaths (Euro) Ltd, a company incorporated in England and Wales with registered number 10204914 whose registered office is at Unit 18, 2a Wrentham Avenue, Kensal Rise, London, England NW10 3HA.
UK and EU Cookie Law:
The Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
User or you:
Any third party that accesses the Website and is not either (i) employed by Brent and Camden Osteopaths (Euro) Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Brent and Camden Osteopaths (Euro) Ltd and accessing the Website in connection with the provision of such services; and
Website:
the website that you are currently using, www.nwlondonosteopaths.co.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
Scope of this privacy policy
1 – Brent and Camden Osteopaths (Euro) Ltd, based at Tay Building, Unit 18, 2a Wrentham Avenue, Kensal Rise, London NW10 3HA, which hereafter for the purposes of this Privacy Policy will be referred to as the Osteopaths, is pleased to provide the following information:
2 - Who we are
The Osteopaths diagnose and treat health conditions. Treatments are carried out in accordance with the General Osteopathic Council’s “Osteopathic Practice Standards”.
The practice may also provide other treatments, about which our staff will be pleased to provide more details.
3 - Personal Data
- For the purposes of providing treatment, the Osteopaths may require detailed medical information. We will only collect what is relevant and necessary for your treatment. When you visit our practice, we will make notes which may include details concerning your medication, treatment and other issues affecting your health. This data is always held securely, is not shared with anyone not involved in your treatment, although for data storage purposes it may be handled by pre-vetted staff who have all signed an integrity and confidentiality agreement. To be able to process your personal data it is a condition of any treatment that you give your explicit consent to allow Osteopaths to document and process your personal medical data. Contact details provided by you such as telephone numbers, email addresses, postal addresses may be used to remind you of future appointments and provide reports or other information concerning your treatment. As part of our obligations as primary healthcare practitioners there may be circumstances related to your treatment, on-going care or medical diagnosis that will require the sharing of your medical records with other healthcare practitioners e.g. GPs, consultants, surgeons and/or medical insurance companies. Where this is required we will always inform you first unless we are under a legal obligation to comply.
- For marketing purposes, the Osteopaths may also use the contact details provided by you to respond to your enquiries, including making telephone contact and emailing information to you which the practice believes may be of interest to you.
- In making initial contact with the practice you consent to the Osteopaths maintaining a marketing dialogue with you until you either opt out (which you can do at any time) or we decide to desist in promoting our services. The Osteopaths may occasionally also act on behalf of its patients in the capacity of data processor, when we may promote other practitioners based at our premises, who may not be employed by us. The Osteopaths do not broker your data and you can ask to be removed from our marketing database by emailing or phoning the practice using the contact details provided at the end of this Privacy Policy.
- Some basic personal data may be collected about you from the marketing forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to, personally identifying information like Internet Protocol (IP) addresses.
- The Osteopaths’ website uses cookies, which is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. NWLondonosteopaths.co.uk uses cookies to help the Osteopaths to identify and track visitors and their website access preferences. The Osteopaths’ website visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using the Osteopaths’ website.
- The Osteopaths will only collect the information needed so that we can provide you with the services you require, the business does not sell or broker your data.
4 - Legal basis for processing any personal data
To meet our contractual obligations obtained from explicit Patient Consent and legitimate interest to respond to enquiries concerning the services provided.
5 - Legitimate interests pursued by the Osteopaths
To promote treatments for patients with all types of health problems indicated for osteopathic care.
6 – Consent
Through agreeing to this privacy policy you are consenting to the Osteopaths processing your personal data for the purposes outlined. You can withdraw consent at any time by using the postal, email address or telephone number provided at the end of this Privacy Policy.
7 – Disclosure
The Osteopaths will keep your personal information safe and secure, only staff engaged in providing your treatment will have access to your patient records, although our administration team will have access to your contact details so that they can make appointments and manage your account. The Osteopaths will not disclose your Personal Information unless compelled to, in order to meet legal obligations, regulations or valid governmental requests. The practice may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of its staff.
8 - Retention Policy
The Osteopaths will process personal data during the duration of any treatment and will continue to store only the personal data needed for eight years after the contract has expired to meet any legal obligations. After eight years all personal data will be deleted, unless basic information needs to be retained by us to meet our future obligations to you, such as erasure details. Records concerning minors who have received treatment will be retained until the child has reached the age of 25.
9 - Data storage
- We will use technical and organisational measures to safeguard your Data, for example:
- access to your account is controlled by a password and a user name that is unique to you.
- we store your Data on secure servers.
- Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: care@nwlondonosteopaths.co.uk
- Data which we collect from you may be stored and processed in and transferred to countries outside of the European Economic Area (EEA). For example, this could occur if our servers are located in a country outside the EEA or one of our service providers is situated in a country outside the EEA. We also share information with our group companies, some of which are located outside the EEA.
- We will only transfer Data outside the EEA where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, eg by way of data transfer agreement, incorporating the current standard contractual clauses adopted by the European Commission, or by signing up to the EU-US Privacy Shield Framework, in the event that the organisation in receipt of the Data is based in the United States of America.
- To ensure that your Data receives an adequate level of protection, we have put in place appropriate safeguards and procedures with the third parties we share your Data with. This ensures your Data is treated by those third parties in a way that is consistent with the Data Protection Laws.
10 - Your rights as a data subject
At any point whilst the Osteopaths are in possession of, or processing your personal data, all data subjects have the following rights:
In the event that the Osteopaths refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge. At your request the Osteopaths can confirm what information it holds about you and how it is processed.
11 - You can request the following information:
The Osteopaths will accept the following forms of identification (ID) when information on your personal data is requested: a copy of your driving licence, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If the Osteopaths is dissatisfied with the quality, further information may be sought before personal data can be released. All requests should be made to Gillian Lonsdale or by phoning +44 (0) 208 969 4030 or writing to us at the address further below.
13 Complaints
In the event that you wish to make a complaint about how your personal data is being processed by the Osteopaths you have the right to complain to us. If you do not get a response within 30 days, you can complain to the ICO.
The details for each of these contacts are:
Gillian Lonsdale is responsible for data protection at Brent and Camden Osteopaths (Euro) Ltd, Tay Building, Unit 18, 2a Wrentham Avenue, Kensal Rise, London NW10 3HA. Telephone 020 8969 4030 or email: care@nwlondonosteopaths.co.uk
ICO
Wycliffe House, Water Lane, Wilmslow, SK9 5AF Telephone +44 (0) 303 123 1113 or email: https://ico.org.uk/global/contact-us/email/
Appendix – Cookies
This Website may place and access certain Cookies on your computer. The Osteopaths uses Cookies to improve your experience of using the Website and to improve our range of services. The Osteopaths have carefully chosen these Cookies and have taken steps to ensure that your privacy is protected and respected at all times.
All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling the Osteopaths to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
This Website may place the following Cookies:
Type of Cookie & Purpose
Strictly necessary cookies
These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
Analytical/performance cookies
They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies
These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Below is a list of the cookies that we use. We have tried to ensure this is complete and up to date, but if you think that we have missed a cookie or there is any discrepancy, please let us know.
Strictly necessary
We use the following strictly necessary cookies:
Description of Cookie & Purpose
Description: is_mobile
Purpose: Functionality
Description: language
Purpose: Functionality
Description: _snow_id.03b3
Purpose: Functionality
Analytical/performance
We use the following analytical/performance cookies:
Description of Cookie & Purpose
Description: _ga
Purpose: Performance
Description: __qca
Purpose: Performance
Functionality
We use the following functionality cookies:
Description of Cookie & Purpose
Description: _snow_id.03b3
Purpose: Functionality
Description: _sp_id.b16b
Purpose: Functionality
Description: is_mobile
Functionality
Description: language
Purpose: Functionality
You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
At any point whilst the Osteopaths are in possession of, or processing your personal data, all data subjects have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
- Right of portability – you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.
In the event that the Osteopaths refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge. At your request the Osteopaths can confirm what information it holds about you and how it is processed.
11 - You can request the following information:
- Identity and the contact details of the person or organisation (Osteopaths) that has determined how and why to process your data.
- Contact details of the data protection officer, where applicable.
- The purpose of the processing as well as the legal basis for processing.
- If the processing is based on the legitimate interests of Osteopaths and information about these interests.
- The categories of personal data collected, stored and processed.
- Recipient(s) or categories of recipients that the data is/will be disclosed to.
- How long the data will be stored.
- Details of your rights to correct, erasure, restrict or object to such processing.
- Information about your right to withdraw consent at any time.
- How to lodge a complaint with the supervisory authority (ICO).
- Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
- The source of personal data if it wasn’t collected directly from you.
- Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
The Osteopaths will accept the following forms of identification (ID) when information on your personal data is requested: a copy of your driving licence, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If the Osteopaths is dissatisfied with the quality, further information may be sought before personal data can be released. All requests should be made to Gillian Lonsdale or by phoning +44 (0) 208 969 4030 or writing to us at the address further below.
13 Complaints
In the event that you wish to make a complaint about how your personal data is being processed by the Osteopaths you have the right to complain to us. If you do not get a response within 30 days, you can complain to the ICO.
The details for each of these contacts are:
Gillian Lonsdale is responsible for data protection at Brent and Camden Osteopaths (Euro) Ltd, Tay Building, Unit 18, 2a Wrentham Avenue, Kensal Rise, London NW10 3HA. Telephone 020 8969 4030 or email: care@nwlondonosteopaths.co.uk
ICO
Wycliffe House, Water Lane, Wilmslow, SK9 5AF Telephone +44 (0) 303 123 1113 or email: https://ico.org.uk/global/contact-us/email/
Appendix – Cookies
This Website may place and access certain Cookies on your computer. The Osteopaths uses Cookies to improve your experience of using the Website and to improve our range of services. The Osteopaths have carefully chosen these Cookies and have taken steps to ensure that your privacy is protected and respected at all times.
All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling the Osteopaths to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
This Website may place the following Cookies:
Type of Cookie & Purpose
Strictly necessary cookies
These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
Analytical/performance cookies
They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies
These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Below is a list of the cookies that we use. We have tried to ensure this is complete and up to date, but if you think that we have missed a cookie or there is any discrepancy, please let us know.
Strictly necessary
We use the following strictly necessary cookies:
Description of Cookie & Purpose
Description: is_mobile
Purpose: Functionality
Description: language
Purpose: Functionality
Description: _snow_id.03b3
Purpose: Functionality
Analytical/performance
We use the following analytical/performance cookies:
Description of Cookie & Purpose
Description: _ga
Purpose: Performance
Description: __qca
Purpose: Performance
Functionality
We use the following functionality cookies:
Description of Cookie & Purpose
Description: _snow_id.03b3
Purpose: Functionality
Description: _sp_id.b16b
Purpose: Functionality
Description: is_mobile
Functionality
Description: language
Purpose: Functionality
You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.